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    *Texas and Federal School Health Laws

    • Res.Texas and Federal School Health Laws

    Airway Clearance Device

    • *Pro.Airway Clearance Device
    • Doc.Report for Airway Clearance Device
    • Res.Nursing Instructions for Choking Student
    • Res.Red Cross Adult Choking Poster
    • Res.Red Cross Baby Choking Poster
    • Res.Red Cross Child Choking Poster

    Asthma - Respiratory Distress

    • *Pro.Medicine for Respiratory Distress (Asthma)
    • Doc.Asthma Individualized Health Plan (IHP)
    • Doc.Asthma Parent Questionnaire – Optional
    • Doc.Asthma Student Questionnaire – Optional
    • Doc.Standing Order for Asthma Medication
    • Ntf.Respiratory Distress – Required Report (word)
    • Ntf.Respiratory Distress – Undiagnosed (word)
    • Res.2022-23 Asthma Medication in Texas Schools Report

    Bed Bugs

    • *Pro.Bed Bugs
    • Ltr.Classroom Bed Bug Notification
    • Ltr.Classroom Bed Bug Notification-Spanish
    • Ltr.Home Bed Bug Report (word)
    • Ltr.Home Bed Bug Report-Spanish (word)
    • Ltr.Parent Bed Bug Notification (word)
    • Ltr.Parent Bed Bug Notification-Spanish (word)
    • Res.EPA-Bed Bugs in Schools – For Adminstrators-Staff
    • Res.EPA-Bed Bugs in Schools – For Nurse

    Clinic

    • *Pro.Clinic Visits for Illness or Injury
    • Doc.Student Accident Report
    • Doc.Student Restraint Assessment
    • Doc.Student Restraint Assessment-Spanish
    • Res.Teacher Guidelines for Clinic Visits

    Communicable Diseases

      Letters and Documents

      • Doc.Observations of a Student Suspected of Measles
      • Ltr.Closing Due to the Flu (word)
      • Ltr.Communicable Disease (word)
      • Ltr.Communicable Disease Closures (word)
      • Ltr.Communicable Disease Closures-Spanish (word)
      • Ltr.Communicable Disease-Spanish (word)
      • Ltr.Influenza Prevention (word)
      • Ltr.Notification for Exposure to Hand, Foot, and Mouth Disease (word)
      • Ltr.Notification for Exposure to Hand, Foot, and Mouth Disease-Spanish (word)
      • Ltr.Notification of Child with Hand, Foot, and Mouth Disease (word)
      • Ltr.Notification of Child with Hand, Foot, and Mouth Disease-Spanish (word)
      • Ltr.Parents of the Student with Measles
      • Ntf.Notification of Possible Exposure to Measles

      Parent and Staff Handouts

      • Res.CDC Community Interventions for Infection Control
      • Res.CDC Family Flu Protection
      • Res.CDC Measles Handout
      • Res.CDC Measles Handout-Spanish
      • Res.CDC Student Protection for the Flu
      • Res.CDC Teacher Flu Prevention

      Post for Prevention

      • Post.Cover and Cough
      • Post.Cover and Cough-Spanish
      • Post.Don’t Spread Germs – Workplace
      • Post.Don’t Spread Germs – Workplace-Spanish
      • Post.Germs are Everywhere
      • Post.Keep Calm and Wash Hands
      • Post.Keep Calm and Wash Hands-Spanish
      • Post.Slow the Spread of Germs
      • Post.Slow the Spread of Germs – Workplace
      • Post.Stay Home When Sick – Employees
      • Post.Stay Home When Sick – Employees-Spanish
      • Post.Steps to Wash Hands
      • Post.Stop Germs
      • Post.Stop Germs-Spanish

      Protocols for Diseases

      • *Pro.Communicable Diseases
      • *Pro.Coronavirus Disease – COVID-19
      • *Pro.Hand, Foot, and Mouth Disease
      • *Pro.Influenza Guidelines
      • *Pro.Measles Guidance
      • *Pro.Sexually Transmitted Diseases

    Coordinated School Health Program-see also C&I-District Committees-SHAC

    • *Pro.School Health Program
    • Doc.School Health Care Plan Template (Word)
    • Ntf.School Health Program Membership Invitation
    • Res.Texas School Coordinated Health Program and Guide

    Diabetes

      Treatment Plans

      • *Pro.Diabetes Treatment
      • Doc.ADA Diabetes Medical Management Plan
      • Doc.Authorization for UDCA (word)
      • Doc.Authorization for UDCA-Spanish (word)
      • Doc.Level 3 Quick Reference Emergency Plans for Staff
      • Doc.Level 3 UDCA Emergency Plan for Student with Diabetes
      • Doc.Physician Plan for Diabetic Care
      • Doc.Student Diabetes Flow Chart
      • Doc.Student with Diabetes Responsibilities
      • Ltr.Parent Responsibilities for Diabetes
      • Res.ADA Smart Device Monitoring for Students with Diabetes
      • Res.ADA Staff Guide for Students with Diabetes Success
      • Res.ADA Staff Guide for Students with Diabetes Success-Spanish
      • Res.ADA Tips for Teachers of Students with Diabetes

      UDCA Training

      • Doc.Review Request for UDCA Training
      • Doc.UDCA Exam
      • Doc.UDCA Principal Designees
      • Doc.UDCA Training Checklist
      • Doc.UDCA Training Log
      • Res.UDCA Exam Key
      • Res.UDCA Selection and Training

    Dog Bites

    • *Pro.Dog Bite Medical Actions
    • Doc.Dog Bite Observations and Treatment

    Drug or Alcohol Assessment

    • *Pro.Drug and Alcohol Assessments
    • Doc.Assessment for Alcohol and Substance Use
    • Ntf.Suspected Substance or Alcohol Use at School (word)
    • Ntf.Suspected Substance or Alcohol Use at School-Spanish (word)
    • Res.Addiction is Real – Parent Handout
    • Res.DEA’s Prevention – Parent Handout

    Emergencies

      Cardiopulmonary Resuscitation-CPR

      • *Pro.Cardiopulmonary Resuscitation
      • Post.Choking First Aid
      • Post.CPR on an Adult
      • Post.CPR on an Infant or Child

      Emergency Treatment Authorization

      • *Pro.Emergency Treatment Authorization
      • Doc.Emergency Treatment Authorization
      • Doc.Emergency Treatment Authorization-Spanish

      Sudden Cardiac Arrest-AEDs

      • *Pro.Automated External Defribrillators
      • Doc.AED Checklist
      • Doc.AED Drill
      • Post.CPR Steps with AED
      • Res.Sample AED Drills-Project Adam-Cook Children’s

      Traumatic Injury

      • *Pro.Traumatic Injury and Emergency Treatment
      • Post.Stop the Bleed

    Encopresis

    • *Pro.Encopresis
    • Res.Constipation Care Package

    Epinephrine Delivery Systems

    • *Pro.Epinephrine Delivery Systems
    • Doc.Report for Epinephrine Delivery Systems
    • Doc.Standing Order for Epinephrine Delivery Systems
    • Doc.Training for Epinephrine Delivery Systems
    • Ntf.Epinephrine Delivery Systems-Narcan Unassigned Availability (Word)
    • Res.Epinephrine Nasal Spray Instructions
    • Res.EpiPen Auto-Injector Brochure

    Food Allergies

      Campus Level

        Documents and Protocol

        • *Pro.Food Allergies
        • Doc.Emergency Epi-Pen Action Plan
        • Doc.Request for Dietary Accommodations – Beliefs
        • Doc.Request for Dietary Accommodations – Medical
        • Res.THHS Allergy Food Guide

        Letters

        • Ltr.Requesting Allergy Information (word)
        • Ltr.Requesting Allergy Information-Spanish (word)

        Postings

        • Post.Cafeteria Guidelines – Allergies
        • Post.Cafeteria Guidelines – Allergies-Spanish
        • Post.Food Allergy Symptoms

        Staff Information

        • Res.Staff Responsibilities For Food Allergies

      District Level

      • Doc.District Food Allergy Mgmt Plan
      • Res.District Responsibilities for Food Allergy Coordination

    Health Records

    • *Pro.Health Records in Schools
    • Res.Retention of Student Health Records

    Health Screening Requirements

      ^Mandated Screening Information

      • *Pro.Mandated Health Screenings
      • Doc.Affidavit for Denial of Health Screening
      • Doc.Affidavit for Denial of Health Screenings-Spanish
      • Ltr.Health Screening Notification for Parent – sent after screening (word)
      • Ltr.Health Screening Notification for Parent-Spanish (word)
      • Ntf.BOY Required Health Screenings to Parents – sent at beginning of school year when screenings are scheduled (word)
      • Ntf.BOY Required Health Screenings to Parents-Spanish (word)
      • Res.TxDHHS Screening Handout

      Acanthosis Nigricans Screening

      • *Pro.Acanthosis Nigricans Screening for Type 2 Diabetes
      • Ntf.Acanthosis Nigricans Screening Results
      • Ntf.Acanthosis Nigricans Screening Results-Spanish

      Hearing and Vision Screening

      • *Pro.Hearing and Vision Screening
      • Ntf.Hearing Screening Results
      • Ntf.Hearing Screening Results-Spanish
      • Ntf.Vision Screening Results
      • Ntf.Vision Screening Results-Spanish

      Spinal Screening

      • *Pro.Spinal Screening
      • Ntf.Pre-Screening Spinal Letter to Parents (word) – sent the week before screening
      • Ntf.Pre-Screening Spinal Letter to Parents-Spanish (word) – sent the week before screening
      • Ntf.Spinal Screening Results
      • Ntf.Spinal Screening Results-Spanish
      • Res.Spinal Screening Worksheet-TDHHS (word)
      • Res.Texas HHS Spinal Screen Guidelines

    Immunization

    • *Pro.Immunization
    • Doc.Affidavit for Denial of Immunizations
    • Doc.Affidavit for Denial of Immunizations-Spanish
    • Doc.Physician’s Affidavit for Exemption
    • Doc.TDSHS History of Illness-Varicella (Chicken Pox)-Eng/Spa
    • Res.24-25 Texas Minimum State Vaccine Requirement for Students Grades K-12
    • Res.24-25 Texas Minimum State Vaccine Requirements for Childcare and Pre-K Facilities

    Individualized Healthcare Plans

    • *Pro.Individualized Health Care Plans

    Medication

    • *Pro.Administering Medications
    • Doc.Hypodermic Injections
    • Doc.Medication Administration Record
    • Doc.Request for Administration of Medication
    • Doc.Request for Administration of Medication-Spanish
    • Doc.Self-Administration of Asthma Medication
    • Res.THHS Medication in the School Setting

    Mosquito-Borne Illnesses

    • *Pro.Mosquito-Borne Illnesses
    • Res.Dengue Protection Poster-Know the Facts
    • Res.Mosquito Bite Prevention Handout or Poster
    • Res.West Nile Protection Flyer
    • Res.Zika Protection Handout or Poster
    • Res.Zika Virus Prevention and Protection

    Opioids

    • *Pro.Opioids – Drug Overdose
    • Doc.Duty to Warn for Opioids
    • Doc.Duty to Warn for Opioids-Spanish
    • Doc.Opioid Suspicion Action Steps
    • Ntf.Epinephrine Delivery Systems-Narcan Unassigned Availability (Word)
    • Res.Addiction is Real – Parent Handout
    • Res.DEA’s Prevention – Parent Handout
    • Res.Opioid Information – Staff Handout

    Pediculosis

    • *Pro.Pediculosis – Lice Control
    • Ltr.Classroom Lice Alert (word)
    • Ltr.Classroom Lice Alert-Spanish (word)
    • Ltr.Individual Notification of Head Lice (word)
    • Ltr.Individual Notification of Head Lice-Spanish (word)

    Personal Care Assistance

    • *Pro.Personal Care Assistance Guidelines
    • Doc.Parent Agreement for Personal Toileting Assistance
    • Doc.Parent Agreement for Personal Toileting Assistance-Spanish
    • Doc.Personal Care Assistance Checklist

    Scents and Air Fresheners in Schools

    • *Pro.Air Quality (Scents, Fresheners, and Chemicals)
    • Ltr.Fragrance Free Schools – Parents (word)
    • Ntf.Fragrance-Free Campus – Staff
    • Res.Fragrance Free Poster

    Seizures

    • *Pro.Seizures
    • Doc.Required TEA Seizure Management & Treatment Plan
    • Doc.Seizure Observation Log – optional
    • Res.Seizure Support Handout or Poster

    Self-Injury

    • *Pro.Self-Injury
    • Doc.Self-Injury Inquiry Report
    • Res.Flowchart of Self-Injury Actions
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Celina, TX 75009

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txsp@txschoolprocedures.com

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Amanda Real

Consultant & Contributor

Amanda Real is a licensed specialist in school psychology (LSSP) and a nationally certified school psychologist (NCSP) with 15 years of experience in public education. She began her education career working in schools as a licensed specialist in school psychology, later serving as a behavior specialist, coordinator, and director of special education services at the district level. Regionally, Amanda has previously served as the Child Find consultant for the Education Service Center, Region 20 in San Antonio, TX. Amanda’s professional leadership has included various roles on the Texas Association of School Psychologists (TASP) board, including President of the Association. Amanda is passionate about high-quality support and services to students with disabilities and the individuals who provide them. 

Amanda’s professional experiences provide her with a unique perspective. She emphasizes effective and efficient systems and compliance while maintaining a strong focus on students and practitioners in daily school operations. Her areas of interest include Multi-Tiered Systems of Support (MTSS), Section 504, special education, behavior, cultural diversity, and ethics in school psychology, research, and evidence-based interventions, as well as action planning and progress monitoring.

Amanda resides in the greater San Antonio area with her husband of 12 years. She is involved in ranching, actively participates in her church parish, and enjoys gardening and cooking as hobbies.

César Castro

Spanish Translations

César I. Castro was born in Veracruz, Mexico, and immigrated to Texas at twelve. He graduated from Plano East Senior High School and attended Tarrant County Community College.

Besides being a Certified Health Care Interpreter (CHI-Spanish), César is fluent in American Sign Language and has volunteered to teach the bible with Jehovah’s Witnesses in the deaf community since 2010. He has worked for various school districts as an office assistant in administration and translation. At twenty-six, he married his beautiful wife, Monique Castro, a certified A.S.L. interpreter, and moved to Fort Worth, TX.

In 2016, César joined Texas School Procedures to assist with document translation and enable Spanish-speaking students and their families to be partners in their education.

In 2024, César and Monique formally established their language-service business, Trilingual Solutions, LLC. Together, they provide in-person and remote interpreting services, document translation, and transliteration of English/Spanish content to American Sign Language for school districts and businesses in the Dallas-Fort Worth area.

They enjoy life with their three pups, Sonny (a dachshund mix), Flor (a bloodhound mix), and Socks (a lab mix). The trilingual couple loves camping, hiking, swimming, and snorkeling, among other recreational sports.

Debby Moore

CEO. Trainer & Product Developer

Debby Moore has had over 32 years of experience in Texas Public School Education as a district administrator for Administrative and Student Services, as a campus administrator for elementary and secondary levels, as a counselor for special and regular education at all levels, as a behavioral specialist, and as a regular and special education teacher. Although Debby retired in December of 2010, she continued to serve in several interim school district positions, such as Director of Elementary Operations, COO of Human Resources, Assistant Superintendent for Teaching and Learning, and Director of Student Services. In June 2013, Debby formed Texas School Procedures, LLC, and piloted the website with five districts across Texas. The company went public to all districts in 2015.

Responsibilities at the District administrative level included developing and overseeing the district guidance and counseling program; writing district regulations, forms, and letters; training and overseeing district discipline guidelines and other operational procedures for administrators; overseeing district safety programs; handling parent complaints and grievances; and chairing expulsion hearings. Over her years of service to public education and during retirement, she has presented staff development for teachers, counselors, and administrators at local, regional, state, and national levels.

Debby has been married for 35+ years to a very loving and supportive husband. Her immediate family includes two sons, three inherited sons (one deceased), one daughter through marriage (deceased), and six wonderful grandchildren who provide much joy!  Debby loves spending time with their pets, Nilly and LiLo ( two rescued cats), researching, writing, and reading. Binge-watching various detective/crime/mystery series (mainly British) on Prime and Netflix helps clear the mind.

Dr. Gayle Smith

Product Development Contributor and Trainer

Gayle holds a Bachelor’s degree in Elementary Education from Missouri State University and a Master’s and Doctoral degree from Dallas Baptist University.  With nearly 30 years of experience in public education across rural, urban, and suburban districts, she has served in various capacities, including teacher, principal, Director of Accountability, Area Director, Director of Elementary Education, and Assistant Superintendent. Her passion is driving school improvement efforts to foster an optimal learning environment for every student. She believes that to achieve this, we must develop highly effective leaders who can recruit, support, and retain exceptional teachers.
  

Gayle is married to Don, who has dedicated 34 years to Jack Henry and Associates in the banking software industry. They are proud parents of four children and grandparents, affectionately known as “Gigi,” to 10 wonderful grandchildren. Their family has also grown to include two cherished pets, Barkley, a mini Cavapoo, and Copper, a playful orange tabby. They enjoy RVing, traveling, and spending time on the lake with their boat. In her spare time, Gayle enjoys reading, playing board games, and appreciating nature through hikes, kayaking, or simply sipping coffee on the porch.

Dr. Glenda Boyer

Consultant and Trainer

Dr. Boyer has worked as an educator, school counselor, student assistance coordinator, licensed counselor/supervisor, trainer/consultant, and adjunct teacher in DFW area with over 30 years of combined experience. She currently has a private practice in the Denton area, working with children, adolescents, and their families, as well as adults and couples. Consultation with educators, professional development for school counselors, and adjunct teaching at area universities are also a large part of her professional life. Glenda has been with Texas School Procedures from the beginning providing training and consultation to counselors and developing counseling presentations for the site.

Glenda’s passion is working with children and adolescents and consulting with others who share the same passion – sharing from her experience and learning the needs of counselors and their students in educational settings. Play interventions with children, hands-on activities for curriculum-based support groups, crisis response, suicide prevention, bullying prevention, and counselor self-care/burnout prevention are just a few of her current interests in working with counselors in school settings.

Personal time includes time with friends and family and a small family ranching operation. Glenda has two sons and one daughter as well as a daughter-in-law and son-in-law and five grandchildren. In her spare time, she maintains close to 400 acres in West Texas where she is the proud “parent” of 30 to 40 head of cattle.

Lauren Trotter

Consultant & Contributor

Lauren graduated from Hardin Simmons University in 2018 with a Bachelor of Behavioral Science degree. Before switching to an early childhood education major, she had completed all her nursing school prerequisites. Once the idea of kids came to mind, she quickly realized that education would work better for her and her future family.

Lauren is a 3rd grade teacher in a small district in North Texas. This is her sixth year as an educator. She has taught multiple grade levels and worked in various districts. During her time as an educator, she has grown to love learning about the laws and requirements for public schools. This knowledge has helped her be a better educator and a more informed parent and teacher. 

Lauren has been married for 8 years to her supportive husband, and they share two little boys.  She enjoys spending time with her family, researching new information, and teaching. 

Michelle Capener

Consultant/Accounts Management

Michelle Berry Capener, MS, LPC is both a Licensed Professional Counselor and a Certified School Counselor with over two decades of experience in public education.  She began her career working for a non-profit organization at an elementary campus.  She later served as a behavior specialist at a high school and a counselor at a middle school. She spent the remainder of her time at the District level supporting counselors and AVID (Advancement Via Individual Determination) for a district with an enrollment of about 25,000 students.  Michelle also facilitated over 25 Fifth Grade Career Fairs, featuring over 60 community volunteers and serving over 700 students per occurrence.

Michelle’s varied experience at all grade levels and her serving in both campus and district roles have provided her with valuable insights. Her commitment to establishing consistency within the district and monitoring compliance with state mandates was designed to strengthen and support District initiatives at all levels.  In addition, her attention to detail and exceptional organizational skills allowed her to successfully orchestrate large district-wide events while simultaneously providing critical support to staff.

Michelle has been married to her husband, Todd, for over 25 years.  She is a proud mother to her son, Jordan, who attends Dallas Baptist University.  She is also an animal lover and enjoys spending time with her two cats, Jake and Daphne, and her beloved pup, Maggie. Michelle loves spending time on and near the water and aspires one day to live near the ocean.  Personal activities include attending church, reading, enjoying live music, exercising, and spending time with friends and family.

Nancy Rouse

Customer Service and Website Administrator

Nancy Rouse is a retired Texas educator and technology support staff member with 35 years of experience in education. Her roles in Texas schools have varied, including teaching, mentoring, instructional specialist/designer, and technology systems management. In addition to educating district teachers in current software, she became a subject matter expert on teacher web page development using Lotus Notes. She became the District Lotus Notes Administrator and Webmaster. During this time, Nancy helped transition to a new email system as the Microsoft Exchange Administrator. As Microsoft Lync Administrator, she helped usher in and manage a new phone system for the district.

Nancy’s stent as District webmaster was where she first met Debby Moore, a colleague. Debby was developing policies, regulations, and procedures for the school district, and Nancy created a website to house the “Regs,” which became invaluable in editing and posting the documents. In 2016, shortly before retiring, Debby again approached Nancy, this time to join TxSP to edit documents and help manage the new TxSP website. So impressed by the regulations and best practices being developed, Nancy has continued to support her as a valued customer service representative and document and website manager.

Nancy has three grown sons, two daughters-in-law, and five grandchildren—four boys and, finally, a girl. She enjoys her most precious gift, her family, and the time she spends with them vacationing, camping, fishing, and laughing.

Ri Trotter

Consultant and Contributor

Ri Trotter is a retired Texas educator (and former CPA) with 20 years of experience in education. Her roles in education include teaching special education students, teaching general education classrooms, serving as a Campus Intervention Specialist, leading a campus mentor, and performing several other campus leadership roles.

Ri joined the Texas School Procedures team in August 2022 and contributes through research and writing on various educational topics.

Ri and her husband have three grown and married children and nine grandchildren, ranging in age from 17 to 2. She enjoys spending time with her family (especially the “Grands” and all the activities and sporting events) and participating in the many chores required to establish the recently acquired family ranch/farm.

Rich Claypool

CFO and Operations

Rich has served in various industries’ customer service and sales positions before joining Texas School Procedures, starting in June 2013. Rich was instrumental in developing the company’s behind-the-scenes core set-up and operations with company attorneys and establishing business procedures to ensure smooth operations and functioning. He continues to manage all operational aspects of TxSP and as liaison to subscribing districts, providing all “vendor” documents.

Rich is the proud father of one daughter, Dilyn, and will tell anyone she is his priority. They enjoy being outdoors and doing anything athletic together, such as swimming, hiking, running, biking, paddle boarding, fishing, camping, and kayaking. He is a very involved parent who attends any school activity or parent conference. He has supported her outside karate, dance, basketball, and softball activities, to name a few.

Rich is also an advocate of animals and rescues his fur pets from organizations that take in forgotten animals off the streets. He currently has Kong (a “pitta”) and Bruiser (a “Chiweenie”) that he adopted from South Side Street Dogs, a non-profit vegan Animal Rescue in Houston, Texas.