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Navigation 
  • About Us
  • Why TXSP?
    • Making Compliance Easy
    • What Our Clients Say
  • Getting Started
    • Sign Up My District
    • Request a Quote
    • Request a Demo
    • Request New Documentation
    • Request Onboarding – For Subscribers
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Sitemap

    *For District-TxSP Site Implementation

      Documents to Support Implementation

      • *Pro.Site Implementation Model
      • Doc.Assigning Section Responsibilities
      • Doc.Onboarding – Optional Staff or Individual Video Introduction to TxSP
      • Doc.Protocol To Do List
      • Res.Accountability Worksheet (excel)

      Rolling Out TxSP

      • Doc.C&I Implementation Recommendations (word)
      • Doc.Campus Operational Implementation Recommendations (word)
      • Doc.Counseling Implementation Recommendations (word)
      • Doc.District Operational Implementation Recommendations (word)
      • Doc.Nursing Implementation Recommendations (word)
      • Doc.Personnel Implementation Recommendations (word)
      • Doc.Student Support Implementation Recommendations (word)

      Site Liaison Resources

      • Res.Funding Options for LEA’s and TxSP Subscription
      • Res.How to Change Subscriber Password – for District Liaison/Administrators
      • Res.TxSP District Liaison Responsibilities
      • Res.TxSP Newsletter Updates
      • Res.Usage Reports for the TxSP Website

    For Adm Svs-Administrative Internships

    • *Pro.Administrative Internships
    • Doc.Administrator Internship Application

    For Adm Svs-Administrator Leadership Academy

    • Doc.ALA Announcement
    • Doc.ALA Curriculum Planning Tool
    • Doc.ALA Planning Tool
    • Res.19 TAC Chapter 149- Subchapter BB

    For Adm Svs-Appeals and Complaints

      Appeals

      • *Pro.K-8 District Retention Appeals
      • Ltr.K-8 Retention Appeal Findings (word)

      Complaints

        Level 2DL

        • *Pro.Overview for Parent Complaints
        • Doc.District Designee Report to Level 2 Conference
        • Doc.Level 2 Request Form
        • Doc.Level 2 Request Form-Spanish
        • Ltr.Complaint Dismissed (word)
        • Ltr.Complaint Dismissed-Spanish (word)
        • Ltr.Response to Level 1 or 2 Complaint-Parent (word)
        • Ltr.Response to Level 1 or 2 Complaint-Parent-Spanish (word)
        • Ltr.Scheduling Complaint Conference (word)
        • Ltr.Scheduling Complaint Conference-Spanish (word)
        • Res.Timelines for Complaints-Parents
        • Scr.Complaint Conference – 2DL
        • Scr.Level 2 DAEP or Expulsion Hearing Guide (word)

        Level 3DL

        • *Pro.Overview for Parent Complaints
        • Doc.Level 3 Request
        • Doc.Level 3 Request-Spanish
        • Ltr.Complaint Dismissed (word)
        • Ltr.Complaint Dismissed-Spanish (word)
        • Ltr.Level 3 Response (word)
        • Ltr.Level 3 Response-Spanish (word)
        • Ltr.Scheduling Complaint Conference (word)
        • Ltr.Scheduling Complaint Conference-Spanish (word)
        • Res.Level 3 Complaint
        • Res.Timelines for Complaints-Parents
        • Scr.Complaint Conference – 3DL

    For Adm Svs-Attendance

    • Res.Attendance Accounting Requirements

    For Adm Svs-Collection of Acknowledgment

    • Doc.Verification of Parent Acknowledgments

    For Adm Svs-Discipline

      Administrator Resources

      • Res.Chapter 37
      • Res.TASB Chapter 37 Discipline Chart

      DAEP or Expulsion Appeals

      • *Pro.DAEP or Expulsion Appeals
      • Doc.Request for an Appeal for DAEP or Expulsion
      • Doc.Request for an Appeal for DAEP or Expulsion-Spanish
      • Ltr.Disciplinary Appeal Response (word)
      • Ltr.Disciplinary Appeal Response-Spanish (word)
      • Scr.DAEP or Expulsion Appeal Script

      Data Sort

      • Res.Sorting Discipline Data

      Expulsion - District Level

        Letters

        • Ltr.Enclosing Order to Court-Expulsion (word)
        • Ltr.Enclosing Order to Parent-Expulsion (word)
        • Ltr.Enclosing Order to Parent-Expulsion-Spanish (word)
        • Ltr.No Expulsion (word)
        • Ltr.No Expulsion-Spanish (word)
        • Ltr.Scheduling Hearing (word)
        • Ltr.Scheduling Hearing-Spanish (word)

        Notifications

        • Ntf.Expulsion Confirmation of Receipt to Parent
        • Ntf.Expulsion Confirmation of Receipt to Parent-Spanish
        • Ntf.Expulsion Confirmation-Change Order for New Student (word)
        • Ntf.Expulsion Hearing Authorization Release (word)
        • Ntf.Expulsion Hearing Authorization Release-Spanish (word)
        • Ntf.Expulsion of Student – For Staff
        • Ntf.Expulsion Order (word)
        • Ntf.Expulsion Order for Firearm Violation (word)
        • Ntf.Expulsion Order for Firearm Violation-Spanish (word)
        • Ntf.Expulsion Order for Firearm Violation-Under 10 (word)
        • Ntf.Expulsion Order for Firearm Violation-Under 10-Spanish (word)
        • Ntf.Expulsion Order for Student Under 10 (word)
        • Ntf.Expulsion Order for Student Under 10-Spanish (word)
        • Ntf.Expulsion Order-Spanish (word)
        • Ntf.Expulsion Right to Attend Hearing Waiver
        • Ntf.Expulsion Right to Attend Hearing Waiver-Spanish

        Protocols

        • *Pro.Expulsion Appeal Process
        • *Pro.Expulsion Hearing Procedures
        • *Pro.Title 5 Felony Offense or Aggravated Robbery Felony Offense

        Scripts

        • Scr.Expulsion Hearing Script
        • Scr.Felony Expulsion Script

      Expulsion - Superintendent Level

        Letters

        • Ltr.Boards Review Decision (word)
        • Ltr.Boards Review Decision-Spanish (word)
        • Ltr.Parent Scheduling Board Review (word)
        • Ltr.Parent Scheduling Board Review-Spanish (word)

        Protocols and Resources

        • *Pro.Expulsion Review by School Board

        Scripts

        • Scr.Expulsion Hearing Script-School Board Review

      Length of Placement for DAEP & Expulsion Tools

      • Doc.ISD Guidelines for DAEP-Expulsion Definitions and Placements by Category
      • Doc.ISD Guidelines for DAEP-Expulsion Definitions and Placements by Numerical Order

      Search and Seizures Overview

      • *Pro.Searches and Seizures
      • Doc.District Development of Search Guidelines
      • Ntf.Student Search Guidelines (word)
      • Ntf.Student Search Guidelines-Spanish (word)
      • Post.Search and Seizures
      • Post.Search and Seizures-Spanish
      • Res.TASB’s Metal Detectors in Schools

    For Adm Svs-Distribution of Non-School Material

    • *Pro.Distribution of Non-School Materials
    • Doc.Literature Distribution Request
    • Doc.Review of Non-Instructional Material
    • Doc.Review of Non-Instructional Material-Spanish

    For Adm Svs-Drones in Schools

    • *Pro.Drones in Schools
    • Doc.Request to Use Drone By 3rd Party
    • Doc.Request to Use Drone by Employee
    • Res.FAA Operation of Small Unmanned Aircraft Over People
    • Res.Recreational Drone Hobby Q&A’s

    For Adm Svs-Immigrants and ICE

    • *Pro.Circumstances Related to Immigrant Students

    For Adm Svs-OCR Investigations

    • *Pro.Understanding OCR Investigations
    • Doc.Checklist for Preparing for an OCR Hearing
    • Res.Tips for Resolving OCR Issues

    For Adm Svs-Safety

      Active Shooter

      • *Pro.Active Shooter
      • Res.Active Shooter Checklist
      • Res.Campus Safety Active Shooter

      Bad Weather/Safety Closures

      • *Pro.School Closures Due to Weather-Health-Safety
      • Res.Safety Communication
      • Res.Safety Communication-Spanish

      Behavior Threat Assessments

      • *Pro.Threat to Others-BTA District Requirements

      Body Cams

      • *Pro.Body Worn Cameras
      • Doc.Request to Review Body Worn Camera Video

      Crisis Response

      • *Pro.District Response to a Campus Crisis

      District Committee

      • *Pro.District Safety Planning
      • Doc.Corrective Action Planning Template for Emergencies
      • Res.FEMA National Incident Management System 2017
      • Res.Gap Flow
      • Res.Safety Committee Guidelines
      • Res.Situations & Assumptions District EOP (word)
      • Res.Texas Unified School Safety & Security Standards
      • Res.TUSSSS Glossary

      Emergency Kit Checklists

      • Doc.Classroom Emergency Checklist
      • Doc.First Aid Emergency Checklist
      • Doc.Office Emergency Checklist

      EOPs

        Annex Templates

        • Doc.An1 – Active Threat Annex Template (word)
        • Doc.An11 – Hazardous Materials Annex Template (word)
        • Doc.An13 – Infectious and Communicable Disease Annex Template (word)
        • Doc.An15 Law Enforcement Annex Template (word)
        • Doc.An5 – Communications Annex Template (word)
        • Doc.An7 – Emergency Public Information Annex Template (word)
        • Doc.An8 – Evacuation Annex Template (word)

        Appendix Templates

        • Doc.A1 – Emergency Management Actions by Phases (word)
        • Doc.A4 – Campus Information (word)
        • Doc.A4 – Campus Staff Skills Survey
        • Doc.A7 – Campus Level Exterior Door Safety Audit Tracker (excel)
        • Doc.A7 – Summer Targeted Partial Safety Audit (excel)

        EOP Document

        • Doc.District EOP (Word form)
        • Res.Components of an EOP

        MOU for Evacuation Sites

        • Doc.MOU Evacuation and Sheltering Site Agreement

      Firearms

      • *Pro.Firearms for Visitors on School Grounds

      Hazard Analysis

      • *Pro.District-Led Risk Assessments
      • Doc.Functional Hazard Analysis Tool (excel format)
      • Doc.Hazard Evaluation
      • Res.Directions for Hazard Assessment Model
      • Res.Hazard Evaluation Example

      Other District Protocols

      • *Pro.School Safety District-Level Provisions
      • *Pro.School Safety Intruder Detection
      • *Pro.School Safety Panic Alert Technology
      • *Pro.School Safety Summary of Expectations
      • *Pro.School Safety Support and Monitoring

      Parental Notification Regarding Threatening Activity

      • *Pro.Parental Notification Regarding Threatening Activity
      • Res.Sample Administrative Notification Policy (word)
      • Res.Sample Notification Texts and Emails

      SRO-Law Enforcement-Marshalls

      • *Pro.Armed Security Personnel
      • Res.Peace Officers Access to Student Records-FERPA

    For Adm Svs-Transfers

      Appeals

      • *Pro.Transfer Denial/Revocation Appeal
      • Ltr.Transfer Revocation Appeal Decision (word)
      • Ltr.Transfer Revocation Appeal Decision-Spanish (word)

      Interdistrict

      • *Pro.Interdistrict Transfers
      • Doc.Interdistrict Transfer Request
      • Doc.Interdistrict Transfer Request-Spanish
      • Ltr.Interdistrict Transfer Response to Parent (word)
      • Ltr.Interdistrict Transfer Response to Parent-Spanish (word)

      Intradistrict

      • *Pro.Acceptable Intra-District Transfers
      • Doc.Intradistrict Transfer Request
      • Doc.Intradistrict Transfer Request-Spanish
      • Doc.Principal Information for Bullying Transfer
      • Ltr.TEA Eligibility for Transfer (word)
      • Ltr.TEA Eligibility for Transfer-Spanish (word)

      Resident Becoming Non-Resident - Letters

      • Ltr.Moving Outside of District With Transfers (word)
      • Ltr.Moving Outside of District With Transfers-Spanish (word)
      • Ltr.Moving Outside of District Without Transfers (word)
      • Ltr.Moving Outside of District Without Transfers-Spanish (word)

      Suggested Transfer Timelines

      • Res.Suggested Transfer Timelines

      Transfer Revocations

      • *Pro.Revocation of Transfers
      • Doc.Transfer Revocation Request
      • Ltr.Findings for Tuition Waiver – DNQ (word)
      • Ltr.Findings for Tuition Waiver – Qualifies (word)
      • Ltr.Interdistrict Transfer Revocation Request (word)
      • Ltr.Interdistrict Transfer Revocation Request-Spanish (word)

      Transfers of Sexual Assault

      • *Pro.Transfer for Sexual Assault
      • Doc.Victim Report of Sexual Offense
      • Doc.Victim Report of Sexual Offense-Spanish
      • Ltr.Response to Transfer Request for Sexual Assault (word)
      • Ltr.Response to Transfer Request for Sexual Assault-Spanish (word)

    For Adm Svs-Truancy

    • *Pro.Attendance Enforcement Responsibilities
    • Doc.Affidavit of Probable Cause For Failure to Attend School
    • Doc.Truancy Facilitator Log

    For All-Authorization to Release Information

    • Doc.Authorization to Release – During a Meeting
    • Doc.Authorization to Release – During a Meeting-Spanish
    • Doc.Authorization to Release Information to a Professional
    • Doc.Authorization to Release Information to Professional-Spanish
    • Doc.Authorization to Send Information Electronically
    • Doc.Authorization to Send Information Electronically-Spanish
    • Doc.Authorization with a Third Party
    • Doc.Authorization With a Third Party-Spanish

    For All-Communications

    • *Pro.Communication Best Practices

    For All-FERPA and Records

    • Res.AG’s Guidance on FERPA and HIPPA
    • Res.FERPA and Virtual Learning Q&A (TEA)
    • Res.FERPA Compliance on Video Conferencing
    • Res.FERPA Guide for Parents
    • Res.FERPA on Student Records
    • Res.FERPA on Videos and Photos
    • Res.FERPA Pamphlet
    • Res.HIPPA Compliance on Video Conferencing
    • Res.Privacy and FERPA Considerations for Remote Learning
    • Res.Records Retention During Closures for Disasters

    For All-Postings

    • *Pro.Required District Website Notices to be Posted

    For Booster Clubs

    • *Pro.Booster Club Financial Information
    • *Pro.Booster Club General Information
    • Doc.Booster Club Request for Projects or Events
    • Doc.Booster Club Request for Raising Funds
    • Doc.Booster Club Request for Spending Funds – Coming Soon

    For Business Office and Purchasing

      Purchasing

      • *Pro.Purchasing, RFQ’s, and RFP’s
      • Doc.RFP Template
      • Res.TEA Procurement Guidance Handbook 2021

      Vendor Information

      • Doc.Vendor Confidentiality Agreement (word)

    For Coaches and PE-Off-Campus PE

      For Off-Campus PE

      • *Pro.Off-Campus Physical Education
      • Doc.OCPE Instructor Agreement-Part 3
      • Doc.OCPE Permission and Release of Liability-Part 2
      • Doc.OCPE Student Application-Part 1
      • Doc.Transportation Release Off Campus
      • Doc.Transportation Release Off Campus-Spanish

      For UIL-Coaches and Sponsors

        Concussion Oversight

        • *Pro.Concussion Oversight
        • Doc.Concussion Checklist
        • Doc.Concussion Team Training
        • Doc.Confidential Teacher Notification of Concussion
        • Doc.District Concussion Management Plan
        • Doc.Emergency Treatment Authorization
        • Doc.Emergency Treatment Authorization-Spanish
        • Doc.Helmet Records
        • Doc.UIL Concussion Acknowledgment Form 2024
        • Doc.UIL Concussion Acknowledgment Form-Spanish 2024
        • Doc.UIL Return to Play-Spanish
        • Res.UIL Concussion Ed. Training Syllabus
        • Res.UIL FAQ Resources
        • Res.UIL HB2038 Info
        • Res.UIL Suggested Guidelines for Management of Concussion 2017

        Eligibility Forms

        • Doc.UIL Previous Athletic Participation Form – 2021

        Medical Forms

        • Doc.UIL Pre-Physical Form
        • Doc.UIL Request for Accommodations – 504 or Title II
        • Doc.UIL Return to Play Form
        • Doc.UIL Return to Play-Spanish
        • Doc.UIL SCA Awareness Form
        • Doc.UIL SCA Awareness Form-Spanish
        • Doc.UIL Steroid Agreement
        • Doc.UIL Steroid Agreement-Spanish

        Non-enrolled Students

        • *Pro.Non-enrolled Students Participation in UIL
        • Doc.Checklist for Non-enrolled UIL Students
        • Ltr.Parent Notification of UIL Eligibility

        Safety Training

        • Res.UIL Safety Training Powerpoint Presentation

      Releasing Seniors from Before and After Workouts

      • Doc.Senior Release from Workouts (word)

    For Facilities-Custodial

    • Doc.Custodial Report

    For Facilities-Use of Facility

      Facilities Improvement

      • Doc.Facility Improvement Request

      Facility Use

      • *Pro.Facility Usage
      • Doc.District Facility Use Fee Structure
      • Doc.Facility Usage Application/Agreement
      • Ltr.Facility Use Notification (word)

      Naming New Facilities

      • *Pro.Naming Facilities
      • Doc.Naming District Facilities
      • Doc.Naming District Facilities-Spanish

    For Food Services

      Donation of Food

      • *Pro.Donation of Food

      School Closings

      • Doc.Food Service Plan for School Closures

      Special Dietary Needs

      • *Pro.Special Dietary Requests

        Diabetes

        • *Pro.Food Services and Diabetes

        Dietary Guidelines

        • Doc.Request for Dietary Accommodations – Beliefs
        • Doc.Request for Dietary Accommodations – Medical
        • Pro.Special Dietary Requests

        Food Allergies

        • Post.Cafeteria Guidelines – Allergies
        • Post.Cafeteria Guidelines – Allergies-Spanish
        • Post.Food Allergy Symptoms

      Student Accounts

      • *Pro.Student Prepaid Meal Cards
      • Ltr.Student Lunch Account Information (word)
      • Ltr.Student Lunch Account Information-Spanish (word)

    For PEIMS

      At Risk Coding

      • *Pro.At-Risk Coding
      • Doc.Request for At-Risk PEIMS Coding

      Cycle Reporting Oaths

      • Doc.PEIMS Oath and Affidavit Cycle Reports 6 wk
      • Doc.PEIMS Oath and Affidavit Cycle Reports 9 wk

    For Records Management

      Destruction of Records

      • *Pro.Destruction of Records
      • Doc.Acknowledgment of Receipt of Special Education Records
      • Doc.Certificate of Destruction by the District
      • Doc.Destruction of Records Request
      • Doc.Transfer and Destruction Labels
      • Ltr.Notification of Destruction of Sped Records – Graduation (word)
      • Ltr.Notification of Destruction of Sped Records-5 yrs (word)

      Document Retention Requirements

      • Res.Local Government Retention Schedule
      • Res.Public School’s Retention Schedule
      • Res.Special Programs Retention Schedule

      Electronic Records, 3rd Party & Contracts

      • *Pro.Managing Email Records
      • *Pro.Third Party Custodians for Records

      General Information on PIA

      • Res.Texas Public Information on PIA – posted w/ permission from Zindia Thomas, author

      Request from Board Members

      • *Pro.Records Request from Trustees Outside of Board Meeting
      • Doc.Request from Board Member for Records

      Request from Parents and Public

      • *Pro.Records Request
      • Doc.Records Request
      • Ltr.Fee for Copies (word)

    For Technology Department

      Academic-Based Online Accounts

      • *Pro.Academic-Based Online Account
      • Doc.Agreement for Academic-Based Online Account
      • Ltr.Academic-Based Online Account (word)
      • Res.Gaggle Safety Management Actions
      • Res.Suggested Flowchart-District Follow-up for Account Abuse

      Access Request

      • Doc.Employee Technology and Access Request – District Approval

      Cybersecurity

        Cybersecurity Breach

        • *Pro.Cybersecurity Breach
        • Doc.Incident Response Plan for a Cyberattack
        • Doc.Responding to a Breach Checklist
        • Ltr.Cybersecurity Breach Notification (word)

        Cybersecurity Requirements

        • *Pro.Cybersecurity District Requirements
        • Res.DIR Security Control Standards Catalog
        • Res.DIR’s Control Crosswalk Reference (excel format)

        Prevention and Assessment

        • *Pro.Cybersecurity Assessment and Attack Prevention
        • Doc.Texas Framework for Cybersecurity Self-Assessment (excel)

      Texas SCOPE Act

      • *Pro.Texas SCOPE Act

      Website ADA Compliance

      • *Pro.Accessibility Complaints
      • *Pro.Steps to Website ADAAA Compliance
      • Doc.Website Accessibility Complaint
      • Doc.Website Compliance Plan
      • Res.Sample Website Accessibility Policy

    For Title IX Coordinator-Sexual Complaints

      Foundation

        Overview

        • *Res.Title IX Coordinator’s Responsibilities
        • Post.Title IX Nondiscrimination Policy – Long Version-Optional Posting
        • Res.Q&A for General Clarification – Title IX
        • Res.Title IX Definitions
        • Res.Training Requirements – Title IX

        Records

        • Res.Recordkeeping – Title IX

        Timeframes

        • *Pro.Timelines
        • Ntf.Timeline Delay or Extension – Title IX (word)
        • Res.Timeframes for Process – Title IX

      Grievance Procedures

        Allegations Notifications

        • Doc.Notification of Allegations – Title IX (word)
        • Doc.Notification of Allegations – Title IX_Spanish (word)
        • Res.Notification of Allegations – Title IX

        Appeals

        • *Pro.Appeals – Title IX
        • Doc.Request for an Appeal – Title IX
        • Doc.Request for an Appeal – Title IX_Spanish
        • Ntf.Appeal Has Been Filed – Title IX (word)
        • Ntf.Appeal Has Been Filed – Title IX_Spanish (word)
        • Ntf.Final Outcome – Title IX (word)
        • Ntf.Final Outcome – Title IX_Spanish (word)

        Employee Administrative Leave

        • *Pro.Employee Administrative Leave – Title IX
        • Ntf.Employee Administrative Leave – Title IX

        Formal Complaint

        • *Pro.Dismissal of Formal Complaints – Title IX
        • Doc.Report or Formal Complaint – Title IX
        • Doc.Report or Formal Complaint – Title IX_Spanish
        • Ntf.Dismissal of Formal Complaint – Title IX – Spanish (word)
        • Ntf.Dismissal of Formal Complaint – Title IX (word)

        Informal Resolution Process

        • *Pro.Informal Resolutions – Title IX

        Investigation

        • Doc.Investigation Checklist – Title IX
        • Doc.Investigative Report – Title IX (word)
        • Doc.Request for an Appeal – Title IX – Spanish (coming soon)
        • Doc.Witness Statement – Title IX
        • Ltr.Notification of End of Confidentiality (word)
        • Ntf.Directive to Meet – Employee – Title IX (word)
        • Ntf.Employee Witness Confidentiality Directive – Title IX
        • Ntf.Student Witness Confidentiality Directive – Title IX – Spanish (word)
        • Ntf.Student Witness Confidentiality Directive – Title IX (word)
        • Res.Interview Guidance – Title IX
        • Scr.Interview of Witnesses – Title IX

        Student Emergency Removal

        • *Pro.Student Emergency Removal-Title IX
        • Doc.Emergency Removal Risk Analysis – Title IX
        • Ltr.Student Emergency Notification of Removal – Title IX (word)
        • Ltr.Student Emergency Notification of Removal – Title IX_SPA (word)

        Supportive Measures

        • *Pro.Supportive Measures – Title IX
        • Ltr.Notification of Supportive Measures – Title IX (word)
        • Ltr.Notification of Supportive Measures – Title IX_SPA (word)

        Written Determination

        • *Pro.Written Determination Regarding Responsibility – Title IX
        • Ntf.Determination of Responsibility Report – Title IX (word)
        • Ntf.Determination of Responsibility Report – Title IX_SPA (word)

    For Transportation

      Bus Information

        Bus Safety

        • *Pro.Transportation Hazardous Conditions

        Bus Student Management - Drivers

        • *Pro.Managing Bus Behavior – Drivers
        • Doc.School Bus Misconduct Report
        • Post.Bus Behavior Expectations
        • Post.Bus Behavior Expectations-Spanish

        Funding

        • *Pro.Transportation Funding for CTE Students
        • *Pro.Transportation Funding for Hazardous Conditions
        • *Pro.Transportation Funding for Regular Program Students
        • *Pro.Transportation Funding for SpEd and 504 Eligibility

        Home Drop-Off

        • *Pro.Parents Not at Bus Drop-Off
        • Doc.Parent Bus Drop-Off Permission
        • Doc.Parent Bus Drop-Off Permission-Spanish

        Reporting Bus Collisions

        • *Pro.Bus Collision Guidelines

        Special Populations

        • *Pro.FC Transportation for School of Origin – Transportation
        • *Pro.Transportation Diabetes Management
        • Res.Responsibilities of Bus Driver for Students with Disabilities

      District Vehicles

      • *Pro.Use of District Vehicles
      • Doc.Employee Collision/Accident Report w/ Checklist
      • Doc.Receipt of Operating Procedures for District Vehicles
  • C&I
  • Campus Operational
  • Counseling
  • District Operational
  • MTSS Process
  • Nursing
  • Personnel
  • Student Support
  • Trainings

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Celina, TX 75009

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txsp@txschoolprocedures.com

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Amanda Real

Consultant & Contributor

Amanda Real is a licensed specialist in school psychology (LSSP) and a nationally certified school psychologist (NCSP) with 15 years of experience in public education. She began her education career working in schools as a licensed specialist in school psychology, later serving as a behavior specialist, coordinator, and director of special education services at the district level. Regionally, Amanda has previously served as the Child Find consultant for the Education Service Center, Region 20 in San Antonio, TX. Amanda’s professional leadership has included various roles on the Texas Association of School Psychologists (TASP) board, including President of the Association. Amanda is passionate about high-quality support and services to students with disabilities and the individuals who provide them. 

Amanda’s professional experiences provide her with a unique perspective. She emphasizes effective and efficient systems and compliance while maintaining a strong focus on students and practitioners in daily school operations. Her areas of interest include Multi-Tiered Systems of Support (MTSS), Section 504, special education, behavior, cultural diversity, and ethics in school psychology, research, and evidence-based interventions, as well as action planning and progress monitoring.

Amanda resides in the greater San Antonio area with her husband of 12 years. She is involved in ranching, actively participates in her church parish, and enjoys gardening and cooking as hobbies.

César Castro

Spanish Translations

César I. Castro was born in Veracruz, Mexico, and immigrated to Texas at twelve. He graduated from Plano East Senior High School and attended Tarrant County Community College.

Besides being a Certified Health Care Interpreter (CHI-Spanish), César is fluent in American Sign Language and has volunteered to teach the bible with Jehovah’s Witnesses in the deaf community since 2010. He has worked for various school districts as an office assistant in administration and translation. At twenty-six, he married his beautiful wife, Monique Castro, a certified A.S.L. interpreter, and moved to Fort Worth, TX.

In 2016, César joined Texas School Procedures to assist with document translation and enable Spanish-speaking students and their families to be partners in their education.

In 2024, César and Monique formally established their language-service business, Trilingual Solutions, LLC. Together, they provide in-person and remote interpreting services, document translation, and transliteration of English/Spanish content to American Sign Language for school districts and businesses in the Dallas-Fort Worth area.

They enjoy life with their three pups, Sonny (a dachshund mix), Flor (a bloodhound mix), and Socks (a lab mix). The trilingual couple loves camping, hiking, swimming, and snorkeling, among other recreational sports.

Debby Moore

CEO. Trainer & Product Developer

Debby Moore has had over 32 years of experience in Texas Public School Education as a district administrator for Administrative and Student Services, as a campus administrator for elementary and secondary levels, as a counselor for special and regular education at all levels, as a behavioral specialist, and as a regular and special education teacher. Although Debby retired in December of 2010, she continued to serve in several interim school district positions, such as Director of Elementary Operations, COO of Human Resources, Assistant Superintendent for Teaching and Learning, and Director of Student Services. In June 2013, Debby formed Texas School Procedures, LLC, and piloted the website with five districts across Texas. The company went public to all districts in 2015.

Responsibilities at the District administrative level included developing and overseeing the district guidance and counseling program; writing district regulations, forms, and letters; training and overseeing district discipline guidelines and other operational procedures for administrators; overseeing district safety programs; handling parent complaints and grievances; and chairing expulsion hearings. Over her years of service to public education and during retirement, she has presented staff development for teachers, counselors, and administrators at local, regional, state, and national levels.

Debby has been married for 35+ years to a very loving and supportive husband. Her immediate family includes two sons, three inherited sons (one deceased), one daughter through marriage (deceased), and six wonderful grandchildren who provide much joy!  Debby loves spending time with their pets, Nilly and LiLo ( two rescued cats), researching, writing, and reading. Binge-watching various detective/crime/mystery series (mainly British) on Prime and Netflix helps clear the mind.

Dr. Gayle Smith

Product Development Contributor and Trainer

Gayle holds a Bachelor’s degree in Elementary Education from Missouri State University and a Master’s and Doctoral degree from Dallas Baptist University.  With nearly 30 years of experience in public education across rural, urban, and suburban districts, she has served in various capacities, including teacher, principal, Director of Accountability, Area Director, Director of Elementary Education, and Assistant Superintendent. Her passion is driving school improvement efforts to foster an optimal learning environment for every student. She believes that to achieve this, we must develop highly effective leaders who can recruit, support, and retain exceptional teachers.
  

Gayle is married to Don, who has dedicated 34 years to Jack Henry and Associates in the banking software industry. They are proud parents of four children and grandparents, affectionately known as “Gigi,” to 10 wonderful grandchildren. Their family has also grown to include two cherished pets, Barkley, a mini Cavapoo, and Copper, a playful orange tabby. They enjoy RVing, traveling, and spending time on the lake with their boat. In her spare time, Gayle enjoys reading, playing board games, and appreciating nature through hikes, kayaking, or simply sipping coffee on the porch.

Dr. Glenda Boyer

Consultant and Trainer

Dr. Boyer has worked as an educator, school counselor, student assistance coordinator, licensed counselor/supervisor, trainer/consultant, and adjunct teacher in DFW area with over 30 years of combined experience. She currently has a private practice in the Denton area, working with children, adolescents, and their families, as well as adults and couples. Consultation with educators, professional development for school counselors, and adjunct teaching at area universities are also a large part of her professional life. Glenda has been with Texas School Procedures from the beginning providing training and consultation to counselors and developing counseling presentations for the site.

Glenda’s passion is working with children and adolescents and consulting with others who share the same passion – sharing from her experience and learning the needs of counselors and their students in educational settings. Play interventions with children, hands-on activities for curriculum-based support groups, crisis response, suicide prevention, bullying prevention, and counselor self-care/burnout prevention are just a few of her current interests in working with counselors in school settings.

Personal time includes time with friends and family and a small family ranching operation. Glenda has two sons and one daughter as well as a daughter-in-law and son-in-law and five grandchildren. In her spare time, she maintains close to 400 acres in West Texas where she is the proud “parent” of 30 to 40 head of cattle.

Lauren Trotter

Consultant & Contributor

Lauren graduated from Hardin Simmons University in 2018 with a Bachelor of Behavioral Science degree. Before switching to an early childhood education major, she had completed all her nursing school prerequisites. Once the idea of kids came to mind, she quickly realized that education would work better for her and her future family.

Lauren is a 3rd grade teacher in a small district in North Texas. This is her sixth year as an educator. She has taught multiple grade levels and worked in various districts. During her time as an educator, she has grown to love learning about the laws and requirements for public schools. This knowledge has helped her be a better educator and a more informed parent and teacher. 

Lauren has been married for 8 years to her supportive husband, and they share two little boys.  She enjoys spending time with her family, researching new information, and teaching. 

Michelle Capener

Consultant/Accounts Management

Michelle Berry Capener, MS, LPC is both a Licensed Professional Counselor and a Certified School Counselor with over two decades of experience in public education.  She began her career working for a non-profit organization at an elementary campus.  She later served as a behavior specialist at a high school and a counselor at a middle school. She spent the remainder of her time at the District level supporting counselors and AVID (Advancement Via Individual Determination) for a district with an enrollment of about 25,000 students.  Michelle also facilitated over 25 Fifth Grade Career Fairs, featuring over 60 community volunteers and serving over 700 students per occurrence.

Michelle’s varied experience at all grade levels and her serving in both campus and district roles have provided her with valuable insights. Her commitment to establishing consistency within the district and monitoring compliance with state mandates was designed to strengthen and support District initiatives at all levels.  In addition, her attention to detail and exceptional organizational skills allowed her to successfully orchestrate large district-wide events while simultaneously providing critical support to staff.

Michelle has been married to her husband, Todd, for over 25 years.  She is a proud mother to her son, Jordan, who attends Dallas Baptist University.  She is also an animal lover and enjoys spending time with her two cats, Jake and Daphne, and her beloved pup, Maggie. Michelle loves spending time on and near the water and aspires one day to live near the ocean.  Personal activities include attending church, reading, enjoying live music, exercising, and spending time with friends and family.

Nancy Rouse

Customer Service and Website Administrator

Nancy Rouse is a retired Texas educator and technology support staff member with 35 years of experience in education. Her roles in Texas schools have varied, including teaching, mentoring, instructional specialist/designer, and technology systems management. In addition to educating district teachers in current software, she became a subject matter expert on teacher web page development using Lotus Notes. She became the District Lotus Notes Administrator and Webmaster. During this time, Nancy helped transition to a new email system as the Microsoft Exchange Administrator. As Microsoft Lync Administrator, she helped usher in and manage a new phone system for the district.

Nancy’s stent as District webmaster was where she first met Debby Moore, a colleague. Debby was developing policies, regulations, and procedures for the school district, and Nancy created a website to house the “Regs,” which became invaluable in editing and posting the documents. In 2016, shortly before retiring, Debby again approached Nancy, this time to join TxSP to edit documents and help manage the new TxSP website. So impressed by the regulations and best practices being developed, Nancy has continued to support her as a valued customer service representative and document and website manager.

Nancy has three grown sons, two daughters-in-law, and five grandchildren—four boys and, finally, a girl. She enjoys her most precious gift, her family, and the time she spends with them vacationing, camping, fishing, and laughing.

Ri Trotter

Consultant and Contributor

Ri Trotter is a retired Texas educator (and former CPA) with 20 years of experience in education. Her roles in education include teaching special education students, teaching general education classrooms, serving as a Campus Intervention Specialist, leading a campus mentor, and performing several other campus leadership roles.

Ri joined the Texas School Procedures team in August 2022 and contributes through research and writing on various educational topics.

Ri and her husband have three grown and married children and nine grandchildren, ranging in age from 17 to 2. She enjoys spending time with her family (especially the “Grands” and all the activities and sporting events) and participating in the many chores required to establish the recently acquired family ranch/farm.

Rich Claypool

CFO and Operations

Rich has served in various industries’ customer service and sales positions before joining Texas School Procedures, starting in June 2013. Rich was instrumental in developing the company’s behind-the-scenes core set-up and operations with company attorneys and establishing business procedures to ensure smooth operations and functioning. He continues to manage all operational aspects of TxSP and as liaison to subscribing districts, providing all “vendor” documents.

Rich is the proud father of one daughter, Dilyn, and will tell anyone she is his priority. They enjoy being outdoors and doing anything athletic together, such as swimming, hiking, running, biking, paddle boarding, fishing, camping, and kayaking. He is a very involved parent who attends any school activity or parent conference. He has supported her outside karate, dance, basketball, and softball activities, to name a few.

Rich is also an advocate of animals and rescues his fur pets from organizations that take in forgotten animals off the streets. He currently has Kong (a “pitta”) and Bruiser (a “Chiweenie”) that he adopted from South Side Street Dogs, a non-profit vegan Animal Rescue in Houston, Texas.